Privacy Policy
Learning Potential Foundation respects your privacy and is committed to protecting the personal information of children, families, caregivers, educators, childcare partners, job applicants, and website visitors.
This Privacy Policy explains how we collect, use, disclose, store, and protect personal information when you visit our website, contact us, submit a form, apply for a position, or participate in our programs and services.
1. Who We Are
Learning Potential Foundation provides developmental supports to children in community preschools and daycares in Airdrie and surrounding areas. Our services may include preschool/daycare screenings, classroom-based support, family communication, educator support, and coordination with professionals such as an Education Coordinator, Speech Language Pathologist, Occupational Therapist, and other members of a multidisciplinary support team.
Our goal is to provide caring, respectful, and appropriate support to children while protecting the privacy and dignity of every child and family we serve.
2. Personal Information We May Collect
The type of personal information we collect depends on how you interact with us.
Website Visitors
When you visit our website, we may collect limited technical information, such as:
IP address
Browser type
Device type
Pages visited
Date and time of visit
General website usage information
This information helps us understand how visitors use our website and improve the website experience.
Parents, Guardians, and Families
If you contact us or participate in our services, we may collect information such as:
Parent/guardian name
Contact information, including phone number and email address
Child’s name
Child’s age or date of birth
Preschool or daycare information
Developmental concerns or areas of support
Relevant family-provided information about speech, motor skills, behaviour, learning, or diagnosis
Funding or eligibility-related information, where applicable
Communication preferences
Any other information you choose to provide to us
Children
Because our services support preschool-aged children, we may collect personal information about children when needed to provide appropriate supports. This may include:
Child’s name and age
Developmental screening information
Observations related to speech/language, fine motor skills, behaviour, movement, social interaction, or learning
Program goals and support strategies
Progress notes or service-related documentation
Information provided by parents, guardians, teachers, childcare providers, or qualified professionals
We collect information about children only when it is needed for service delivery, eligibility, support planning, communication, legal compliance, or other reasonable program-related purposes.
Preschools, Daycares, and Community Partners
If you represent a preschool, daycare, or partner organization, we may collect:
Name and role
Business or organization name
Contact information
Program or partnership inquiries
Information needed to coordinate screenings or services
Communications related to service delivery
Job Applicants
If you apply for a role with us, we may collect:
Name and contact information
Resume, cover letter, and employment history
Education, certifications, and qualifications
References, if provided
Background or screening information where required for the role and permitted by law
Any other information you provide as part of the application process
3. How We Collect Personal Information
We may collect personal information when you:
Complete a website contact form
Email or call us
Register interest in services
Participate in screening or support services
Communicate with our team
Work with us through a preschool, daycare, or community partner
Apply for employment or contract opportunities
Visit or interact with our website
Where appropriate, information may also be collected from parents/guardians, childcare facilities, educators, and qualified professionals involved in supporting a child.
4. How We Use Personal Information
We use personal information for purposes such as:
Responding to questions or inquiries
Providing information about our services
Coordinating preschool/daycare screenings
Determining whether a child may benefit from additional support
Planning and delivering appropriate supports for children
Communicating with parents, guardians, educators, childcare partners, and professional team members
Supporting teachers and childcare staff with strategies and recommendations
Managing program administration and service records
Assessing eligibility for applicable supports or funding
Improving our website and services
Processing employment or contractor applications
Meeting legal, regulatory, insurance, funding, or administrative requirements
Protecting the safety, rights, and well-being of children, families, staff, and partners
We do not sell personal information.
5. Consent
We collect, use, and disclose personal information with consent, except where the law allows or requires otherwise.
For children, consent must generally be provided by a parent or legal guardian. We take extra care when handling information about children because it can be sensitive. Parents and guardians may ask questions about what information is collected, why it is needed, how it will be used, and who it may be shared with.
Consent may be provided in writing, electronically, verbally, or through another appropriate method, depending on the situation. You may withdraw consent, subject to legal, contractual, funding, or service-related limitations. If consent is withdrawn, we will explain any impact this may have on our ability to provide services.
6. Disclosure of Personal Information
We may share personal information only when necessary and appropriate, including with:
Parents or legal guardians
Preschool or daycare staff involved in supporting the child
Members of our multidisciplinary team
Speech Language Pathologists, Occupational Therapists, Behaviour Strategists, Physiotherapists, Education Assistants, Certified Teachers, Registered Psychologists, or other qualified professionals involved in service delivery
Funding, regulatory, or administrative bodies where required or permitted
Service providers who help us operate our website, email, records, or administrative systems
Legal, insurance, or professional advisors
Authorities where required by law or where necessary to protect safety
When we work with service providers, we take reasonable steps to ensure they protect personal information and use it only for the purposes for which it was provided.
7. Children’s Privacy
We recognize that children’s personal information requires special care. We limit the collection of children’s personal information to what is reasonably needed to provide services, coordinate support, assess eligibility, document progress, or meet legal and administrative requirements.
We aim to communicate with parents and guardians in a clear and respectful way about the information we collect and how it is used. We also work to ensure that information about children is shared only with people who need it to support the child or fulfill required responsibilities.
8. Website Forms and Email Communication
If you submit information through our website or email us, we use that information to respond to your message and provide the information or support requested.
Please avoid sending highly sensitive information through website forms unless requested. If you need to share sensitive information about a child or family, contact us first so we can advise on the most appropriate way to provide it.
9. Cookies and Website Analytics
Our website may use cookies or similar technologies to improve website performance, understand visitor activity, and provide a better user experience.
Cookies are small files placed on your device when you visit a website. You can adjust your browser settings to block or delete cookies. Some website features may not function properly if cookies are disabled.
If we use website analytics tools, the information collected is generally used in an aggregated way to understand website traffic and improve our content.
10. How We Protect Personal Information
We use reasonable physical, administrative, and technical safeguards to protect personal information against unauthorized access, collection, use, disclosure, copying, modification, loss, or theft.
These safeguards may include:
Limiting access to personal information to authorized individuals
Using password-protected systems
Maintaining appropriate records management practices
Training staff and contractors on privacy expectations
Using secure communication and storage practices where appropriate
Retaining personal information only as long as needed for service, legal, funding, or administrative purposes
No method of electronic transmission or storage is completely secure. However, we take reasonable steps to protect the information in our care.
11. Retention of Personal Information
We keep personal information only for as long as reasonably necessary to fulfill the purposes for which it was collected, provide services, meet legal or funding obligations, resolve disputes, maintain records, or comply with applicable requirements.
When personal information is no longer needed, we will securely delete, destroy, or anonymize it, unless we are required or permitted to keep it for a longer period.
12. Accessing or Correcting Personal Information
You may request access to your personal information or ask us to correct information that you believe is inaccurate or incomplete.
Parents or legal guardians may also request access to information about their child, subject to legal, safety, professional, and privacy limitations.
To make a request, please contact us using the contact information below. We may need to verify your identity before responding.
13. Third-Party Links
Our website may contain links to third-party websites or resources. We are not responsible for the privacy practices, content, or security of third-party websites. We encourage you to review the privacy policies of any websites you visit.
14. Employment Applications
Personal information submitted for employment, contractor, or volunteer opportunities will be used to assess qualifications, communicate with applicants, conduct hiring-related checks where appropriate, and manage recruitment. If an applicant is not selected, we may retain application information for a reasonable period unless otherwise requested or required.
15. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our services, website, legal requirements, or privacy practices. The updated version will be posted on this page with a revised effective date.
16. Contact Us
If you have questions about this Privacy Policy or how we handle personal information, please contact:
Learning Potential Foundation
Airdrie and surrounding areas
Phone: 1 (403) 945-3306
Email: janice@learningpotential.org
If you have a privacy concern, please contact via email with the subject title “ATTN: PRIVACY”, so we can review and respond to your concern.